Who registers the death?
| Where the death happened | Who reports it | To whom |
|---|---|---|
| Government hospital with a registration unit | The hospital (medical officer in charge) | Registered at the hospital itself |
| Private hospital / nursing home | The hospital | Registrar of the area where the hospital is |
| At home — village | Head of household or nearest relative present (or oldest person present) | Local registrar — panchayat / health official |
| At home — town or city | Head of household or nearest relative present | Municipal registrar (health officer of the nagar nigam / nagar palika) |
Deaths are registered at the place where they occurred, not the family’s permanent address. ASHAs, ANMs and anganwadi workers can also notify the registrar.
Step by step
- Keep documents ready: medical certificate of cause of death (from the hospital/doctor, if available), ID of the deceased (Aadhaar or other), informant’s ID, and proof of the date and place of death.
- Report within 21 days to the registrar listed above. For hospital deaths, confirm with the hospital that it has been reported.
- Track and collect: after registration, the registrar issues the certificate — the law now requires it within seven days of registration, electronically or otherwise. Where online access is enabled, it can be downloaded via the CRS portal (dc.crsorgi.gov.in).
- Check every detail — name, father’s/husband’s name, date and place. Corrections are possible later under section 15 of the RBD Act, but take time.
Fees and copies
One copy is issued free to the informant (section 12 of the RBD Act). Extra copies can be obtained by anyone on paying the prescribed fee (section 17). Banks, insurers and pension offices often keep a copy, so take a few.
Late registration
| When reported | What is needed |
|---|---|
| Within 21 days | Normal registration |
| 21–30 days | Late fee |
| 30 days – 1 year | Written permission of the District Registrar (or authorised officer) and fee |
| After 1 year | Order of the competent magistrate after verification, and fee |
मृत्यु प्रमाण पत्र — हिंदी में
उत्तर प्रदेश में मृत्यु का पंजीकरण भारत सरकार के CRS पोर्टल (dc.crsorgi.gov.in) के माध्यम से होता है। अस्पताल में मृत्यु होने पर अस्पताल स्वयं सूचना देता है; घर पर मृत्यु होने पर परिवार के मुखिया या निकटतम संबंधी को गाँव में पंचायत/स्वास्थ्य अधिकारी और शहर में नगर निगम/नगर पालिका के रजिस्ट्रार को 21 दिन के भीतर सूचना देनी होती है। पहली प्रति निःशुल्क मिलती है। देर होने पर लेट फीस या अनुमति आवश्यक होती है।
After the certificate: common next steps
- Bank accounts and FDs — nominee claim with the death certificate.
- Pension and PF — inform the pension office / EPFO.
- Insurance claims — the certificate is mandatory.
- Property and vehicle transfer — succession or mutation at tehsil / RTO.
NeedKaro can help with nearby services: last-rites services and government offices. To scan documents into a small PDF for online forms, use FormTool’s free JPG to PDF under 100 KB.
FAQ — अक्सर पूछे जाने वाले सवाल
How do I get a death certificate online in UP?
Uttar Pradesh uses the national Civil Registration System portal (dc.crsorgi.gov.in). The death is registered by the registrar of the area where it happened — the hospital reports hospital deaths; for home deaths the family reports to the local registrar. After registration the certificate can be issued electronically.
Mrityu praman patra kitne din me banwana chahiye?
Mrityu ke 21 din ke andar registration karana chahiye. 21–30 din me late fee lagti hai, 30 din se 1 saal tak District Registrar ki likhit anumati chahiye.
Is the first copy free?
Yes. Under section 12 of the RBD Act, one free copy is given to the informant. More copies can be taken on paying the prescribed fee.
Who reports a death that happens at home?
The head of the household or the nearest relative present (or the oldest person present) must report it to the local registrar — in rural areas usually the gram panchayat/health official, in cities the municipal health office.
What if more than a year has passed?
Registration after one year needs an order from the competent magistrate after verification, under the delayed registration provisions of section 13 of the RBD Act. Contact your district registrar's office.
Sources
- Office of the Registrar General, India — Civil Registration System portal (dc.crsorgi.gov.in) and “FAQ of CRS”
- Registration of Births and Deaths Act, 1969, as amended by the RBD (Amendment) Act, 2023 (in force from 1 October 2023) — sections 7, 12, 13, 15, 17
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